Staff Qualifications and Training

Training is important in any workplace, but it’s absolutely essential when working with children. The types of training that ELP employees participate in set them up for success before the first child arrives at the school. As programs reflect on and set quality improvement goals, administrators can support staff by creating individualized training plans to help them achieve such goals. Although some training topics are required, there are opportunities to pursue topics of interest. The administrative team’s plans should include leadership skill building. Child Care Regulation (CCR) outlines the minimum standards of training hours that staff must complete each year, but Texas Rising Star requires a bit more. A Texas Rising Star assessor will examine training plans to determine whether they reflect appropriate training hours.

Select to learn more about the measures in this subcategory.
  • Staff Orientation (S-COTQ-01): This measure requires that, before beginning child care duties, all teaching staff members (to include volunteer substitutes, if applicable) receive documented in-person interactive orientation with the director/administrator to improve knowledge of the childcare operation, specific job responsibilities, and children’s needs. This measure applies to all facility types except RCCH or LCCH that do not have additional staff. Orientation documentation should be dated on/prior to the date the teacher starts working in the classroom.
  • Staff Training Plans (Centers) (S-COTQ-02): Each staff member at a center-based program has an individualized training plan. The plans must provide for a minimum of 30 clock hours of child care-related training specific to the age of children in their care. Staff who may support classrooms on an as-needed basis would plan to receive training related to all ages. Training plans are required for staff who have been employed at the site for a minimum of 90 days. The training certificates align with the individualized written annual training plan.
  • Staff Training Hours (Centers) (S-COTQ-03): Each staff member at a center-based program has obtained, at minimum, 30 clock hours of child care-related training specific to the age of children in their care within the previous or current training year. Of the 30 hours, 12 hours must be instructor-led training. The training certificates align with the individualized written annual training plan.
  • Staff Training Plans (School-Age) (S-COTQ-04): Full-time teaching staff have an individualized written annual training plan that provides for a minimum of 20 clock hours of training (with a minimum of 12 hours of the 20 hours to be in school-age development and curriculum). Part-time teaching staff have an individualized written annual training plan that provides for a minimum of 15 clock hours of training (with a minimum of 10 hours of
    the 15 hours to be in school-age development and curriculum).
  • Staff Training Hours (School-Age) (S-COTQ-05): Each full-time staff member has obtained, at minimum, 20 clock hours of training (with a minimum of 12 clock hours in school-age development and curriculum) within the previous or current training year. Of the 20 hours, a minimum of 8 hours must be instructor-led training. The training certificates align with the individualized written annual training plan. Each part-time staff member has obtained at minimum 15 clock hours of training (with a minimum of 10 hours in school-age development and curriculum) within the previous or current training year. Of the 15 hours, a minimum of 8 hours must be instructor-led training. The training certificates align with the individualized written annual training plan.
  • Staff Training Plan (Home Director) (S-COTQ-07): Primary staff each has an individualized written annual training plan in their file that
    provides for a minimum of 36 clock hours of training. Of the 36 hours, a minimum of 12 clock hours must be instructor-led training.
  • Staff Training Hours (Home Director) (S-COTQ-08): Primary staff has obtained, at minimum, 36 clock hours of training (with a minimum of 12 clock hours being instructor-led) within the previous or current training year. The training certificates align with the individualized written annual training plan.
  • Additional Staff Training Plans (Homes) (S-COTQ-09): If applicable, all additional staff members have an individualized written annual training plan in their file that provides for a minimum of 30 clock hours of training. Of the 30 hours, a minimum of 12 clock hours must be instructor-led training (not including director-led training).
  • Additional Staff Training Hours (Homes) (S-COTQ-10): If applicable, all additional staff members have obtained, at minimum, 30 clock hours of training, with a minimum of 12 clock hours being instructor-led training (not including director-led training) within the previous or current training year. The training certificates align with the individualized written annual training plan.
  • Teacher Qualifications (Centers) (P-CQT-01): This measure captures the level of qualifications among teaching staff at center-based programs. Points are awarded based on the percentage of teachers meeting one or more qualifications. These can include having a Child Development Associate (CDA) credential, completing college courses or having a degree, having completed 150 training hours, and more.
  • Teacher Qualifications (School-Age Programs) (P-CQT-02): This measure captures the level of qualifications among teaching staff at school-age-only programs. Points are awarded based on the percentage of teachers meeting one or more qualifications. These can include having a Child Development Associate (CDA) credential, completing college courses or having a degree, having completed 100 training hours, having two years’ experience, and more.
  • Staff Workforce Registry (P-CQT-04): Staff, not including the staff who holds the required center director account, participate in the Texas Workforce Registry. Participation includes having current education and training hours logged within the account. Administrative staff includes the assistant director, office staff, and curriculum support staff, or anyone whose primary role (more than 50%) is supporting the daily office operations.
Jump to explore trainings and resources that support this subcategory: Trainings  |  Resources

TRAININGS

Camp Fire Early Education Apprenticeship

The Camp Fire First Texas Early Education Apprenticeship Program (EEAP) is the first U.S. Department of Labor registered apprenticeship program for early educators in the State of Texas. The EEAP includes paid on-the-job-learning, coupled with educational courses and one-on-one coaching in the classroom from a Camp Fire mentor.

Age group(s): Infant, Toddler, Preschool
Resource Type: Training
Circle Infant & Toddler Teacher Training: Play with Me Series

In this free online training series, you’ll see instructional strategies in action through videos of real teacher-child interactions, learn more about common child development theories, hear from experts, track child developmental milestones, and more!

Age group(s): Infant, Toddler
Resource Type: Online Course
eCircle Professional Development

eCircle is for teachers and administrators serving children 3 to 6 years of age. This suite of 16 courses includes video-based demonstrations of effective instructional practices, as well as application-based assignments and activities. Participants will learn strategies for balanced instruction across a variety of settings, formats, and learning domains. eCircle is available at no cost.

Age group(s): Preschool
Resource Type: Online Course
Texas A&M AgriLife Extension

This website offers a range of digital and print materials and resources related to child care training, including a number of online courses for child care professionals seeking to fulfill state-mandated training requirements. These resources will help early childhood professionals find and complete training hours needed as related to their role.

Age group(s): Infant, Toddler, Preschool
Resource Type: Toolkit
Texas Core Competencies for Practitioners Training

Core competencies refer to specific, basic concepts, skills, and abilities that early childhood professionals should learn, understand, and be able to demonstrate. This training was designed for use by early childhood professionals to improve the quality of care and education young children receive. (9.5 hours)

Age group(s): Infant, Toddler, Preschool
Resource Type: Online Course
TSR Registered Apprenticeship Program (TSR-RAP)

Designed to leverage the Texas School Ready (TSR) Comprehensive model, the Texas School Ready Registered Apprenticeship Program (TSR-RAP) aims to enhance education, credentialing, and career pathway opportunities for early childhood education professionals in Texas. This program is available in Amarillo, the Lower Rio Grande Valley, and Houston.

Age group(s): Infant, Toddler, Preschool
Resource Type: Training

RESOURCES

 

Select an assessment measure to explore examples, activities, and tools that support quality improvement for that measure.

Before beginning child care duties, all teaching staff members receive documented in-person interactive orientation with the director/administrator to improve knowledge of the childcare operation, specific job responsibilities, and children’s needs. Here is a sample document that provides evidence that this onboarding has taken place. This documentation should remain in the teacher’s staff file.

Age group(s): Infant, Toddler, Preschool, School-age
Resource Type: Example Document

The Professional Development Profile Report for Practitioners from TECPDS can be used to assist in analyzing education, experience, and training. The assessor will use the Individual Professional Development Profile Report to help score the director’s education, experience, and training measures. Program staff files should be used to verify these documents if the report is incomplete or unavailable.

Age group(s): Infant, Toddler, Preschool, School-age
Resource Type: Example Document

Early childhood practitioners complete many hours of professional development each year to support their professional growth in child skill development and instructional practices, and to meet state guidelines. When selecting your next professional development opportunity, look for conferences and sessions aligned to the professional development plan to meet your goals!

Age group(s): Infant, Toddler, Preschool, School-age
Resource Type: Assessment

Teacher documentation of experience (résumé, curriculum vitae, date of hire) must be observed during program assessment. The resume sample shows how proof of years of experience in early childhood education can be provided by program staff.

Age group(s): Infant, Toddler, Preschool, School-age
Resource Type: Example Document

This sample plan shows a practitioner’s professional development goals and the trainings she has completed and plans to complete. Notice how there is alignment between her professional development goals and the trainings she completes.

Age group(s): Infant, Toddler, Preschool, School-age
Resource Type: Example Document

Here is a performance evaluation template for directors or administrators to document annual staff performance evaluations. Program leaders can use a staff’s performance evaluation to provide monetary compensation and to recognize an employee’s performance in the 12 months. The document will download automatically.

Age group(s): Infant, Toddler, Preschool, School-age
Resource Type: Template

A checklist like this can help directors and staff keep track of the required topics for staff training and which topics are met across the year for each staff member. We recommend using a checklist like this in combination with a formal training plan that lists the staff member’s professional development goals and the specific trainings they will complete.

Age group(s): Infant, Toddler, Preschool, School-age
Resource Type: Checklist

This template is an effortless way to document staff members’ professional development goals and training opportunities. Training opportunities should help the practitioner meet their goals while also meeting minimum requirements for clock hours and training topics. 

Age group(s): Infant, Toddler, Preschool, School-age
Resource Type: Template

Each early childhood professional has a unique career pathway and goals for their career. Learn about the early childhood career pathways and explore how TECPDS can support your career advancement.

Age group(s): Infant, Toddler, Preschool
Resource Type: Guide

Create and update your professional development profile, review staff profile reports, and plan professional development for your center/facility. Anyone who works with children birth to age 8 can register for a TECPDS account, regardless of their role or the sector in which they work. If you work with young children and would like a personal account where you can keep track of your professional development, create an account today!

Age group(s): Infant, Toddler, Preschool, School-age
Resource Type: Toolkit